# Sharing and publishing

**Share** at the top right of every page handles three things: who in the workspace may access it, named links for outsiders and publishing on the web.

## Access in the workspace

Pages inherit the permissions of their space and parent pages (**Inherited**). In addition, individual people or groups can be given permissions:

| Role | May |
| --- | --- |
| **View** | Read and comment |
| **Edit** | Change content, records and views |

Private spaces and pages are only visible to the people they are shared with. Guests only see what has been explicitly shared with them (see [Workspaces, members and permissions](/workspaces-and-permissions)).

## Links with their own permissions

Under **Links with their own permissions** you create as many named links as you like, e.g. "Feedback from the customer":

| Link permission | Visitors may |
| --- | --- |
| **View** | look at the page |
| **View and comment** | also comment; comments carry a guest note |
| **View, comment and edit** | also change the title, text and visible properties of existing records |

- Links work without an account and can be revoked one by one.
- With **edit** links, guests write along live: changes by members and other guests appear right away, and cursors are visible both ways – guests appear as "Guest · <link name>".
- Optionally they also apply to the sub-pages that exist right now; new sub-pages are not added automatically.
- Edit links cannot change permissions, members, private relations or files properties. Before every guest edit, Flowplan saves the previous content.

## Publish on the web

**Enable public link** makes the page readable for everyone with the link.

- **Also publish the current sub-pages**; new sub-pages can be added to the selection later.
- **Visitors may copy it into their workspace** – only what the publication shows.
- Databases appear with their views – table, board, gallery, list, feed, calendar, timeline and chart (also with series and more values) –, records and record documents. A view is only published if all properties it needs are public. Person properties, relations, formulas, rollups and internal comments stay private.
- Files linked in published pages are public; other uploads are not.
- Switching it off, deleting or moving a page out of the published tree revokes access immediately, including to files.

> [!WARNING]
> Embedded videos and external images load content from their provider when viewed. This also applies to published pages.

## Forms

Forms have a link of their own, see [Forms](/forms#share-a-form).