Reading, presenting and overview

#Table of contents

The list icon at the top right of a document opens the table of contents beside the text – in every document, journal days and database records included. It is built from the headings and grows while you write, marks the section you are reading and jumps to a heading on click. Its header with the close button stays at the top while you scroll a long list; press Esc to close the list. Whether it is open is remembered in this browser for all documents. On a phone a round button at the bottom right opens it.

#Collapsing sections

Every heading can be collapsed: the small arrow to the left of a heading (it shows on hover; on touch devices and for collapsed headings always) hides everything below it – up to the next heading of the same or a higher level. A collapsed heading shows how much is hidden behind it (… 3 blocks); another click expands it again. With the cursor in the heading, ⌘⌥Enter does the same. On a phone the arrow sits at the end of the heading, in right-to-left text on the other side.

• Collapse / expand all sections: in a document's page menu ⋯, at the top of the table of contents, in quick search (> sections) or with ⌘⌥X and ⌘⌥O (changeable). With a database record open, it applies to the record's text.
• Just for you: what is collapsed is remembered on this device (per page or record) – it does not change the document, others still see everything. Documents you open for the first time are expanded.
• Nothing gets lost: when the cursor gets into a collapsed part (arrow keys, undo, a click in the table of contents), it expands. So it does when Find on page (⌘F) goes to a match inside, or a search hit, backlink or notification leads there. You can keep typing in the collapsed heading itself; it stays collapsed.
• Moving: dragging a collapsed heading by its handle ⋮⋮ (or moving it with ⌘⇧↑/↓) takes its whole section along.
• Printing and PDF always show everything; so do export, presentations and published pages.
• Headings directly in the document collapse – in reading mode and in encrypted spaces too. Headings inside callouts, toggles, tables, columns or lists have no arrow; such blocks simply belong to the section they are in.

#Reading mode

The book icon in the top bar (on a phone Reading mode in the ⋯ menu, or ⌘⌥E, quick search → > reading) opens a document for reading only: nothing changes by accident, handles and the block menu disappear – handy on the phone and when reading aloud or presenting. The pencil switches back to editing. The device remembers the mode per page; permissions stay the same, and others keep their own mode. Database records have the same book icon at the top of the record (see Databases).

Reading mode also covers everything embedded in the page: in linked databases you can't edit cells, add, delete or move records, or change views; a record opened from there is read-only too. Other people's changes keep showing up live. Synced blocks, drawings, metrics, function graphs and extension blocks are locked in reading mode as well.

#Focus mode

Focus mode (quick search → > focus) hides the sidebar, toolbar and page margins; the top bar only appears on hover. At the bottom, a bar counts the words of the page and those added in this session. With a goal (e.g. 500 words) a bar shows the progress; the device remembers the goal per page. Esc ends the mode.

#Present

Present in the … menu at the top right (or ⌘⌥P, quick search → > present) shows a document as full-screen slides – without rebuilding it:

• Each heading 1 starts a new slide. If the document has none, each heading 2 does. A divider (---) always starts a new slide.
• Whatever comes before the first heading becomes a title slide with the page title.
• Images, tables, code, formulas and diagrams are scaled down so the whole slide fits on the screen.

A click into the right two thirds of the slide moves on, into the left third back. At the bottom, a counter and a bar show where you are; the bar of buttons fades out while the mouse rests. It also switches between light and dark slides. If “Reduce motion” is set on your system, slides change without a fade.

#Speaker notes and presenter view

A callout (/callout, kind “Note”) as the last block of a slide holds the speaker notes: it does not appear on the slide. Presenter view (notepad icon in the bar) opens a second window with the current and the next slide, the notes and the elapsed time – handy on the laptop while the projector shows the slides. Both windows stay in step: you can move on in either of them.

#Slides as PDF

The printer icon in the bar prints the slides – each on its own page in landscape. Choose Save as PDF in the print dialog to pass the slides on.

#Show authors

Show authors (in the toolbar or the page menu …) colours the text by the person who wrote it – each person always in the same colour. A legend shows names and shares; Hide authors turns the colouring off again.

• The content itself doesn't change; the colouring is just a view.
• Recording starts with this feature: older, imported or restored text appears as "earlier", and so does text written by guests through links with their own permissions.
• Images, mentions and other embedded objects are not coloured.
• Only people who may read the page see names.