Collaboration and comments

#Edit at the same time

• Documents and record contents are merged with Yjs (CRDT): every change is kept, even when two people type in the same paragraph.
• Changes reach the others within a fraction of a second: the server pushes every saved change right away to everyone who has the same document open (server-sent events). Only what changed is sent, not the whole document.
• Coloured cursors and selections with names show where others are writing; their movements arrive immediately too.
• Without a connection you keep working; changes are merged as soon as the network is back.
• Database changes are checked for version conflicts: if someone changed the same record in the meantime, your change is not silently written over it but refused, and you see the new state.
• Guests with an edit link also work live and see the members' cursors; members see the guests as "Guest · ".
• Whiteboards also have live cursors as in Miro.

#Suggest changes

The pen button Suggest in the toolbar turns on suggestion mode. Typing then does not change the text directly:

• Inserted text appears underlined in green, deleted text stays in place, struck through in red. Typing over a selection creates both.
• Deleting your own suggestion removes it completely.
• Above the text, a bar shows the number of open suggestions. Expanded, it lists each one with person and text; a click jumps to the spot. ✓ accepts a suggestion (the insertion stays, the deleted text disappears), ✗ rejects it. Accept all and Reject all settle everything at once.
• Suggestions are part of the document: they appear for everyone right away and stay saved until someone accepts or rejects them. Everyone who may edit the page can accept and reject.
• Formatting, paragraph breaks and moved blocks are applied directly even in suggestion mode; other people's changes never become your suggestions.

#Reactions

• Comments: below every page and record comment, the smiley adds a reaction (👍 ❤️ 🎉 😄 👀 ✅ 🙏 🔥). A click on an existing reaction joins it or takes your own back; the tooltip shows who reacted. Everyone who may see the page can react.
• Paragraphs and headings: selecting text or right-clicking in the text opens the text menu. At the top are the reactions for the paragraph, below them formatting (bold, italic, underline, strikethrough, highlight, code, link), Comment and Copy, in tasks also Due date. The reactions sit as small pills on the block, are saved in the document and appear for everyone right away; a click on your own takes it back. This works for everyone who may edit the page. Shift + right-click brings up the browser's menu.
• Text comments have their own reactions in the thread.

#Follow pages

The bell at the top of a page turns Follow on or off. Whoever follows a page gets a notification as soon as someone else changes it – one per page, until you have looked at it again. With e-mail set up, it lands in the e-mail digest. Whoever creates a page follows it automatically. Under Settings → Notifications, the kind "Changes to pages you follow" can be switched off for inbox, push and e-mail separately.

#Who has seen the page?

The eye next to the bell shows who opened the page and when. A tick means the person has seen the latest state; "older" means the page has changed since. Only people who may still see the page are shown.

#Changes since your last visit

If someone else changed a page since you last opened it, a notice with their names appears at the top. For documents, Show changes shows the text changes since your last visit (inserted and deleted, as in the version history). For databases the notice gives the number of edited records.

On the home screen, Recently viewed lists the pages you opened last.

#Page comments

The speech bubble icon in the header opens the page's comments. Comments can be formatted (lists, links, quotes, code) and mention people with @. ⌘ Enter sends.

#Text comments

Select text and choose Comment on text or press ⌘ ⌥ M.

• The commented text is highlighted; a click on it opens the thread.
• Replies, emoji reactions, Resolve and Reopen.
• Your own posts can be edited and deleted.
• If the text is deleted later, the quote stays in the thread.
• Drafts stay saved until you send or discard them.

Text comments exist in documents and in the contents of database records, also in exports and content archives.

#Mentions

• @Name in text or a comment notifies the person. The person search only shows members who may read the page.

#Inbox

The Inbox in the sidebar collects mentions, comments and replies, date reminders as well as comments and records from guests. Unread items are marked; a click jumps to the spot – for text comments straight into the thread. You choose which events arrive as push notifications under Settings → Notifications (see Search, inbox and push).