Working with Flowplan
Import, export and versions
Content comes in as Markdown, CSV or an archive and goes out again as Markdown, PDF or a complete archive. The version history brings back earlier states.
Export
Page actions → Export:
| Format | Content |
|---|---|
| Markdown (.md) | One file with the page content; databases with an overview, properties and the documents of all records. |
| Markdown with files (.zip) | index.md, sub-pages under pages/, record documents under records/, databases also as CSV under tables/, attachments under assets/ – all linked relatively. |
| HTML / JSON | The older format for documents and databases. |
Print / PDF opens the browser's print view; save as PDF there.
The export respects read permissions and contains all records regardless of view filters. Formulas and Mermaid are kept as source. Limits per export: 500 pages, 5,000 records, 250 MB of content.
Print and PDF
Page actions → Print (or > print in the quick search) prints the page as a clean A4 document – in the print dialog it can also be saved as PDF. The sidebar, toolbars, handles, comment bars and notices disappear; colours are always light, blocks are not split in the middle of a page, long code lines wrap and external links are written out with their address.
Import
- Markdown, text or HTML: Settings → Data → Import Markdown or text. Headings, lists, tasks, tables, code (also
mermaid) and formulas become blocks. - Notion, AppFlowy or Markdown export: Settings → Data accepts a ZIP with Markdown and CSV files. Markdown becomes pages, CSV databases, folders sub-pages; linked images and files are uploaded, and Notion record pages are matched to their records. Up to 100 MB, 500 pages and 5,000 records per table; you choose the target space beforehand.
- CSV: in a database, choose Import CSV; the rows become records.
- Content archive (see below).
Content archive
Under Settings → Data you download a ZIP of your workspace and import it elsewhere – also into another Flowplan instance.
It contains: accessible pages including the trash, databases with views and records, document content, relations, templates, comments, versions, favourites and form options, plus all files with checksums.
- Importing creates new IDs; internal links and relations are rewritten.
- Imported spaces and templates are private, shares and forms are not active.
- A failed import is rolled back completely.
- Limits: 2 GB ZIP, 500 pages, 20,000 files, 5,000 records per database.
Accounts, sessions and sign-in are not part of it – operations back them up every day with the whole instance.
Version history
Page actions → Version history:
- Documents save automatically at most every five minutes, databases before the first change after ten quiet minutes.
- Save current version creates a state at any time; manually saved versions are kept permanently.
- Changes compares a version with the current state: added and removed text, for databases new, changed and removed records and properties.
- Restore sets the page back to that state.
Automatic versions are thinned out to one per day after seven days and deleted after 180 days (adjustable in the administration).