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Working with Flowplan

Search, inbox and push

The quick search finds content right down into file attachments. The inbox and push notifications tell you when someone needs you.

⌘ K (Windows/Linux Ctrl K) or Search in the sidebar.

It searches:

  • page titles and document text,
  • database records and their content,
  • comments,
  • file names,
  • the text of PDF attachments (up to 50 MB, the first 100,000 characters),
  • scanned PDFs and images with text recognition (German and English),
  • Word, Excel, PowerPoint and OpenDocument files.

Hits can be filtered by type and space. File text is indexed in the background and can be found after a few seconds. The search only shows what you may read. Enter opens the first hit.

Commands

The same quick search also runs commands: if the input starts with >, only commands appear, such as > new database, > tasks, > dark or > focus; Enter runs the first one. Matching commands also appear above the search hits without >. With a page open there are page commands as well: favourite, follow, comments, export, print/PDF, version history, share and focus mode.

Saved searches

Save frequent searches including their filters with Save search. Saved searches are personal and appear when you open the search.

Inbox

The Inbox collects:

  • mentions,
  • comments and replies to your posts,
  • date reminders,
  • comments and records from guests via share links.

Unread items are marked and can be filtered. A click opens the spot, for text comments the thread directly.

E-mail

If a mail server is set up on the instance, unread notifications arrive by e-mail as a digest after ten minutes – one mail for everything that has piled up, each notification at most once. Under Settings → Notifications, the E-mail column can be switched off per kind. Invitations to a workspace also arrive by e-mail.

Push notifications

Under Settings → Notifications:

  1. Enable push – the browser asks for permission. This applies per device.
  2. Under Notification kinds, choose what arrives as push and what only lands in the inbox.
  3. Check it with a test notification.

Push notifications open the page concerned. No document content appears on the lock screen.

Signing out, the end of a session or a locked account end the push subscription; enable it again after the next sign-in if needed.