Journal

#Create a journal

New page → Journal. The page shows Today at the top and the past days below it with relative labels such as "Yesterday". The day pages are named after the date automatically, such as "Saturday, 26 September 2026".

#How a day comes about

• When a new day is opened for the first time, Flowplan creates its page. The day starts at midnight in your time zone.
• Open tasks from the last day move over – including nested sub-tasks. A small ↻ at the corner of the checkbox shows that a task was carried over from an earlier day.
• Completed tasks and the rest of the text stay on their day.
• Empty days disappear: if a day got nothing of its own besides carried-over tasks, it is removed again on the next day. This way the journal only contains days on which something happened.

#Daily template

Set up journal (gear on the journal page) → Template: every new day starts with this content, such as "Grateful for", "Focus today" and "Evening review". Ready-made templates are available (gratitude & focus, 5-minute journal, work log, daily review); Use today as template takes over the current day. Tasks from the template come back every day and are not carried over in addition. A day that only holds the template counts as empty and disappears like any empty day.

#Trackers, place and appointments

Above every day there is a bar:

• Trackers: mood (😞 to 😄), scales from 1 to 5, numbers with a unit (e.g. sleep in hours) or yes/no (e.g. sport). You decide which ones exist under Set up journal → Trackers.
• Place: enter freely; Location also stores the device's coordinates with a link to the map.
• Appointments: records of all databases with a date that you may see, including recurrences. Under Set up journal → Calendar you can also add a calendar via an iCal link (Google, Apple, Outlook, Nextcloud …).

In the settings under Day bar, place and appointments can be switched off for the whole journal.

#Overview on the journal page

• Streak: how many days in a row you have written, plus the longest streak, entries and words.
• Heatmap: the last year as squares, the darker the more you wrote. A click opens the day.
• On this day: entries from a week, a month, half a year and whole years ago.
• Last 30 days: the course of every tracker.
• List or calendar: the list shows an excerpt, place, mood and the first photo of each day; the calendar shows a month with photos as backgrounds.

#Review

Review sums up a week or a month: days, words, completed and still open tasks, tracker averages, places and photos. Copy as Markdown takes the summary along, for example into a weekly report.

#PIN lock

Under Set up journal → Lock, a PIN of 4 to 8 digits protects the journal: days, search, previews and images stay hidden until the PIN is entered. After 15 minutes or with the lock button it locks itself again. After five wrong attempts there is a pause. Changing or removing it requires the current PIN. The lock protects against glances but is no encryption: whoever has access to the server's backups sees the content.

#If today's page was deleted

If today's page is in the trash, the journal says so and offers Create anew (a fresh page for today) or Restore from trash.

#Tips

• /todo or [] + space creates tasks that move along. They also appear under My tasks, without any @mention.
• Day pages are normal documents: headings, tables, images, mentions – everything works.
• Journals can be shared like any page. Whoever may only read sees the days but does not create any.
• The quick search finds entries across all days.